GA State Jobs – Behavioral Health Executive Secretary

• Use equipment with judgement and equipment to perform administrative, clerical and secretarial duties in support of the RSA and BH staff.
• Assist DD as needed.
• Manage the administrative needs of the office and be the first point of contact between the public and the RFO. Answer the phone for the Region and appropriately screen. Greet and assist visitors in a courteous, professional and timely manner.
• Manage daily flow of incoming and outgoing correspondence, distribute timely within the office.
• Make needed travel arrangements, prepare and submit associated documents for processing for RSA or as assigned.
• Arrange meetings and send notification to participants, transcribe meeting minutes, maintain RSVP log as needed.
• Give inquiries, complaints and requests to appropriate staff. Inform RSA of issues that require urgent attention.
• Maintain and order supplies, materials or equipment as needed per staff or the office.
• Track and log office equipment to include equipment and mobile devices; update inventory sheet as needed.
• Coordinate repairs of office equipment and/ or building as necessary.
• Perform HR duties to include: Timekeeper of leave and accrual balances for BH staff, ensure leave request are entered correctly, errors resolved and assist RSA with approvals in kronos, onboard new employees, deactivate employees who resign and/ or terminated, maintain BH staff personal files in an orderly and systematic manner.

Job Requirements:

It is the policy of DBHDD to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law.
Due to the volume of applications received, we are unable to provide information on application status by phone or e-mail. All qualified applicants will be considered but may not necessarily receive an interview. Selected applicants will be contacted by the hiring agency for next steps in the selection process.
This position is subject to close at any time once a satisfactory applicant pool has been identified.