Friday , February 23 2024

Florida State Employment – Administrative Secretary

Website State of Florida

Job Description:

The Office of the Attorney General, Department of Legal Affairs (OAG) is a pre-eminent, constitutional office, which serves as the chief lawyer to all state agencies and provides legal protections for Floridians against fraud and through the enforcement of the state’s laws. The OAG, is a cabinet agency in the executive branch of Florida state government.

Job Responsibilities:

The Administrative Secretary for the Tampa-General Civil Bureau performs the following functions efficiently and with minimal oversight.

  • Provides telephone coverage within the unit. Assists with covering receptionist’s duties on a rotational basis or as needed.
  • Responsible for stamping and recording incoming mail in a timely and efficient manner and ensuring that incoming mail is delivered to the appropriate individual.
  • Prepares routine correspondence and interoffice memoranda and is able to generate appropriate correspondence during various stages of litigation.
  • Prepares travel vouchers for attorneys and makes travel arrangements.
  • Dockets, organizes, and files pleadings and correspondence.
  • Performs other secretarial duties as required such as copying, faxing, scanning and preparing materials for mailing.
  • Schedules depositions and court hearings.
  • Dockets and files pleadings and correspondence for each case file. Maintains current files and closes and prepares files for archiving when resolved.
  • Responsible for and maintains office calendar systems.
  • Participates in special projects as assigned.

Job Requirements:

  • VETERAN RECRUITMENT STATEMENT: The OAG values the service provided by veterans and their families and supports the hiring of returning service members and military spouses. Applicants eligible for veterans’ preference will receive preference in employment and are encouraged to apply, pursuant to chapter 295, Florida statutes. However, applicants claiming veterans’ preference must attach supporting documentation with each application submission that includes character of service (for example, dd form214 member copy #4) along with any other documentation as required by rule 55a-7, Florida administrative code. All documentation is due by the closing date of the vacancy announcement. For information on the supporting documentation required, click here . If you have trouble attaching the documentation, contact our HR office at 850-414-3900.
  • PERSONS WITH DISABILITY/ADA STATEMENT: The OAG supports the employment of individuals with disabilities and encourages them to seek employment within our agency. If you need an accommodation because of a disability, as defined by the Americans with Disabilities Act, in order to participate in the application process, please notify the people first service center at 877-562-7287. If you need accommodation during the selection process, please notify the hiring authority in advance to allow sufficient time to provide the accommodation.
  • CRIMINAL BACKGROUND CHECKS/ DRUG FREE WORKPLACE: All OAG positions are “sensitive or special trust” and require favorable results on a background investigation including fingerprinting, pursuant to s. 110.1127(2)(a), F.S. The State of Florida supports a Drug-Free Workplace, all employees are subject to reasonable suspicion or other drug testing in accordance with section 112.0455, F.S., Drug-Free Workplace Act.

Job Details:

Company: State of Florida

Vacancy Type: Full Time

Job Functions: Information Technology

Job Location: Tampa, FL, US

Application Deadline: N/A

Apply Here