City of Abilene Job Openings – Office Assistant I

Website City of Abilene

Job Description:

Under general supervision, to perform a variety of clerical duties in support of the assigned department; to post, balance, and verify basic financial records and box office sales; to type technical and financial reports, forms, and letters; to process documents; and to provide assistance to the public.

Job Responsibilities:

  • Type technical and financial reports, letters, contracts, forms, and records from copy, rough draft or other sources.
  • Post to various clerical, fiscal, box office, and other types of records according to prescribed procedures; maintain files and balances of the same.
  • Receive and process complaints and inquiries by either supplying the information or referring the party to the proper staff, division or department for reply.
  • Act as receptionist to receive and answer telephone and walk-in requests from the public for information concerning upcoming events, directions to the facility, and things to do in Abilene.
  • Prepare and type various reports; perform other various clerical duties including filing, maintaining records, and processing mail.
  • Operate all types of office machines including calculators, ticketing systems, and computer terminals.
  • Process legal type documents; prepare certified copies of records as necessary.
  • Answer questions and public inquiries within the framework of established policies and procedures.

Job Requirements:

  • Proper English grammar, spelling, punctuation, and arithmetic.
  • Microsoft Office and desktop publishing to prepare and maintain documents and spreadsheets.
  • Office equipment, filing systems, and procedures.
  • Type at a speed necessary for successful job performance.
  • Ability to learn and operate two different ticketing systems.
  • Maintain records and files.
  • Assemble and organize data.
  • Prepare reports.
  • Perform accurate computations and tabulations.
  • Deal with the public tactfully and courteously.
  • Communicate clearly and concisely, both orally and in writing.
  • Establish and maintain cooperative working relationships with those contacted in the course of work, both internally and externally.
  • Follow and embrace the City of Abilene Core Values – Respect, Integrity, Service Above Self, and Excellence in All We Do.
  • Operate office equipment including computer equipment.

Job Details:

Company: City of Abilene

Vacancy Type: Full Time

Job Functions: Other

Job Location: Abilene, TX, US

Application Deadline: N/A

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